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Grimsley High School PTSA Board Minutes
Meeting of August 4, 2008
7:00pm in the GHS Media
Center
In attendance: Valerie Stern, Anna Brady-Principal, Elizabeth Stephens, Karen Rechtin, Charli Kelly, Deb Schoenhoff, Gay Brogden, Alana Neal, Nancy Winborn, Carol Stephens, Susan Gentry, Teri Hammer. Sarah Beth Diachenko, Evelyn Walker, Faithe Jobe, Carol Vance, Donna Kabadi, Ellen Geffen, Susan Feldman, Niki Bloomquist, Billie Davidson, Robert Casey, Mary Manley, Deb Hurley, Judy Turner, Cathy Jordan, Melanie Rodenbough, Marian Dotts, Denise Hurd, Sandra Howell, Beverly Lindsay
Our new principal, Anna Brady, introduced herself and talked about the upcoming year. Highlights included:
Introduced new administration
Have hired full staff
Student handbook finished
Teachers report August 20 and 21
Staff moral needs work, will put structure and process in place
Key to successful students: Each parent worry about own kid, and mentor 8-10 other kids. School will be fine and we’ll have a good year.
Recently met with student council. Told them their job is to lead by example and to help return Whirlie pride
First four weeks will be serious, we will have a safe school
Staff will be visible on campus to prevent problems
Cell phones will be taken away if seen
Grimsley did not make AYP last year
100+ kids did not pass Algebra 1 last year (9th graders), summer programs in place
Now 5 courses that 9th graders need to pass to graduate from high school
All teachers will be required to hold 1 tutorial session a week
All in attendance introduced themselves to the group, their PTSA position, and their students at Grimsley.
Melissa Mitchell sent a letter, regarding the expenditures of the remaining fundraising money raised last year. The board had previously decided that it would be spent on academic interests. Of the money remaining at the end of the school year, $1000 went to underclass awards. There will be a refund from the repair of microscopes of $516, Melissa proposed that we use these funds to purchase more calculator sets. Per Teri, there is $3000 left in funds from last year, which is too much to have at the beginning of the school year. Want to add $500 to the fundraising money from the PTSA funds. Motion was made and seconded to amend last year budget to add the $500 to last year money to the fundraising fund, to allow the PTSA to purchase more calculators.
A Whirlie
Nation Celebration: Meet & Greet in the Grove is scheduled for the
evening
of Thursday, August 21st at 5:30.
The event will begin at 5:30 FOR FRESHMEN TOURS. Tours will continue throughout the evening. General meet & greet celebration in Grove/Cafeteria from 6:00 PM - 8:00 PM. Principal Anna Brady will speak at two scheduled times, and will otherwise be in the Grove to meet students and families. Faculty members will be in attendance, identified by name tags. Student ambassadors will be giving tours to incoming freshmen and other students new to GHS. Students should have received schedules by then and can have the opportunity to meet their teachers Anticipate that many of the students in attendance will be freshmen.
Ask upperclassmen to attend to be ambassadors of the school and to welcome and greet new students and families. PTSA members should be in attendance for the same reasons, and should try to recruit someone who is not usually involved at Grimsley to attend. All students in attendance should wear Whirlie Wear if possible. In case of rain, it will be held in the main building, and under the overhangs outside. Possible 2500 people in attendance, as Kiser’s open house is the same evening.
The drum line will play, and the marching band and cheerleaders will be there. Still need to contact the jazz band and Madrigals to see if they will perform. All clubs will have a representative at the event to provide information to students. Athletic Boosters will be selling season tickets, tickets to the Little 4, and Whirlie Wear. The PTSA will be selling memberships.
Our School Board Rep, Jeff Belton, has been invited by Valerie Stern & has responded that he plans on attending the event.
A raffle will be held for attendees. Volunteers are needed to conduct the raffle, solicit and collect raffle items, monitor raffle. Raffle ideas mentioned - Whirlie Wear, parking space, extra seats at graduation, senior expenses such as cap and gown, picture sitting fee, etc. Raffle tickets will be given to attendees as they visit certain tables. Suggested that Joe Franks could announce the raffle, and a microphone may be needed. Billie Davidson, Nicole Beatty & Valerie Stern are working on the raffle.
Ice cream will be served in the cafeteria. Volunteers are needed to serve.
Ice cream donations are needed, individual
serving sizes are preferred. Estimate
1200-1500 servings. Nancy Winborn, Gay Brogden
& Nicole Beatty are working on the donation of ice cream.
There is a lot of information that new students and families need and desire when they come to Grimsley. A table will be set up with information handouts. Ideas for information are: campus map, bell schedule, important contacts, website information, club list, student event calendar, school year calendar, ‘What I wish I knew as a freshman,’ attendance policies, volunteer forms, membership forms, lunch schedule and how lunch works, how to get a parking permit, how to get permission for off campus lunch (for seniors only), locker information, suggestion box for attendees to submit suggestions of needs not met at this event (to prepare for next year.)
Charli Kelly and Evelyn Walker volunteered to put together packets of information above, that will become a permanent part of the information that students get when they come to Grimsley.
Tables may be needed, if not able to get through GCS. Will notify if tables are needed.
Try to get local media in attendance to cover this positive event at Grimsley!
Last year was a difficult year at Grimsley, this event is the first step toward positive change this year.
General discussion and information:
- Alana suggested that all parents read the Grimsley handbook that is handed out the first day of school, as it includes all the information parents and students should need about policies and procedures.
- There will be two lunch periods, early and late, split by a short period of time to avoid overlap in cafeteria
- Parking permit is needed to park in the student parking lot
- A signed permission slip is needed for seniors to leave campus for lunch
- The parking lot is being redesigned for safety, traffic flow and welcome to main building
- Lockers are assigned to seniors through their homeroom, others through their 4th period class
- NO ELECTRONICS should be brought on campus. Calculators should be kept locked up to avoid theft
- First day of school for freshmen is an all day orientation
- There was discussion regarding email as a possibility for distribution of the newsletter. Various people will look into the possibilities and GCS regulations regarding this activity
Office volunteers are needed to staff the main office all day on August 20 as the entire staff will be in classes.
Thank you to Elizabeth Stephens for creating another great newsletter and getting it out on time. Next newsletter deadline is August 15, for the September/October newsletter.
Tailgate Party scheduled for October 17.
Beautification Committee Report – Cynthia Leonard reported that Angels of Mercy and prisoners will be on campus to do grounds maintenance and clean up on August 23 and 24. Charli Kelly will contact the girls LaCrosse team to help with this work before school opens.
There being no further business, the meeting was adjourned at 8:35.
Respectfully submitted,
Karen Rechtin
Grimsley High School PTSA Board Minutes
Meeting of June 2, 2008
7:00pm in the GHS Media Center
In attendance: Anita
Hyman, Valerie Stern, Kemp Dalton, Teri
Hammer, Melissa Mitchell, Cynthia Leonard, Ann Helton, Gay Brogden,
Nancy
Winborn, Susan Gentry, Meredith Muse, Santes Beatty, Nicole Beatty,
Melanie
Rodenbough, Robin Timmins, Patricia Aronson, Alana Neal, Kevin Fleming,
Karen
Rechtin
Minutes from the May 5 meeting were approved
Presidents Report: Melissa reported that Valerie Stern was installed as the new PTSA president at the last general PTSA meeting on May 19, 2008. A motion was made and seconded to spend the donation campaign money to refurbish the microscopes in the science department for $2500 and to purchase one bundle of 30 sets of calculators for the math department for $3500.
Some of the accomplishments of the PTSA this year-
- Obtained 2nd defibrillator
- Purchase recycling bins for club
- Sponsored underclass awards and awarded scholarships
- Administer William’s Scholarship and Sanders Scholarship
- Made lots of money through concessions
There are still two events for the year:
- Convocation
- End of year teacher luncheon
A motion was made and seconded to make Patricia Aronson an honorary permanent member of the Grimsley PTSA. She has been involved in the school system for many years and deserves this recognition.
Treasurer’s Report: A budget was distributed, and request that any outstanding expenses be turned in for reimbursement. Teri Hammer reported we need to make minor budget changes to cover the Teacher’s Luncheon. A motion was made and seconded to move funds from reserves to hospitality. Punch and cake for convocation will be paid from funds other than hospitality.
The PTSA will look into selling brick pavers next year as a fundraiser.
Committee Reports
Hospitality - Gay Brogden and Nancy Winborn reported that Convocation is the next event. The rain plan was discussed. They asked if coat check can be the responsibility of a committee other than hospitality. Options may be grade reps, student council, graduates, etc.
Book Sale – Robin Timmins reported that they may not sell their $5700 goal, but should raise more than the budget figure. It is still going on for one more week.
Principal’s Report: Mr. Fleming reported that the cameras are being installed, and have already produced two positive results. They are currently installed in the Main building, and shooting from Main to outside locations. Other security updates - person in SI needs to be a teacher, and this is in the budget. We will hire a behavioral specialist. Want to have a second SRO, but it is not in budget for the year. Administration is addressing tardiness, and is already seeing improvement.
It is time for end of year testing and underclass exams start Wednesday and go through the end of year. School will be dismissed at 1:30 on exam days.
Still need to hire several new teachers and a vice principal for next year.
He thanked Melissa for making this such a smooth first year for him at Grimsley.
There was discussion about the problems with the bus parking being in the main parking lot.
Incoming PTSA President, Valerie Stern, proposed an idea to have a ‘Welcome to Grimsley’ event for new students and families the week before school starts. Information would be available to new parents and students to help them through the introduction to and first days at Grimsley. Clubs can be onsite and showcase their talents. Transportation would be provided. Student ambassadors would be on hand to meet and greet new students. This will be announced in the June newsletter. All in attendance agreed that this is a great idea. This event would be to promote a climate change at Grimsley to be more welcoming to all students. She has support from the Athletic Boosters as well and they have offered to partner in holding this event.
Board positions are still available on the PTSA Board, and Valerie will continue to send emails with updates to the roster and to recruit for open positions.
Melanie Rodenbough presented thank you gift to Melissa Mitchell to recognize her contributions to the PTSA Board and Grimsley High School.
There being no further business, the meeting was adjourned at 8:00 and refreshments were served.
Respectfully submitted,
Meeting of May 5, 2008
7:00 p.m. in the
In
attendance: Patricia
Aronson, Valerie Stern, Mary Walser, Shelley McDiarmid, Kristie Hobson,
Kemp Dalton,
The meeting commenced at
7:05 p.m.
Minutes approved from
April 14th, with two clarifications: 1) Jane Teague is
speaking at the Convocation, not Graduation, and 2) a spelling
correction of Patricia’s name noted.
President’s
Report/Announcements
- Compliments to
- Roster passed around for those present to
indicate volunteer positions for next year.
- Reminder to vote tomorrow.
- Teacher Appreciation lunch this coming
Thursday – need salads and desserts.
- May 19th is Summer Book Sale –
need volunteers. Will also have a General PTSA meeting, during the
sale, in the
- Senior Awards Day May 27th –
Melissa will assist and present PTSA scholarships and the Larry
Saunders Excellence in Teaching Award (several names have been
submitted in nomination).
- Recommendations from Leadership Team for use
for PTSA funds: 1) Calculators for math dept; 2) refurbish/purchase
microscopes for science dept. We will vote to officially approve at
June meeting.
- Need chaperones for Senior Dance.
Treasurer’s Report –
written report distributed in Teri’s absence (Attached).
Committee Report
- Volunteers
– Kristie reported she needs our volunteer hours through end of school.
Melissa will send an email to remind all.
- Newsletter
–
- Leadership
– Patricia and Valerie reported there is talk of changing the schedule
to go to 3 or 4 lunch periods, with seniors continuing to have lunch
off campus. Reasons for the change: “crowd control,” “problems,”
and “numbers.”
- Also
looking at the academic schedule.
- Summer
reading – Robin and Kate reported that post cards will go out notifying
parents of the summer reading book sale, and will also include August
dates.
Principal’s Report (Mr.
Christina)
- An increased effort to enforce the tardy
policy has begun.
- AP/IB exams are underway. Students NOT
counted absent on days of their AP/IB exams.
- Exam schedule distributed (Attached).
Faculty Report
Kemp thanked the PTSA for their support of
the faculty. Plans for Convocation (Kemp in charge this year) are in
hand, w/ rain contingency plan.
Meeting Adjourned at 8:15.
Next meeting: Monday, June 2, 2008.
Respectfully submitted by Melanie
Rodenbough, acting secretary.
Grimsley
High School PTSA Board Minutes
Minutes
of Monday, April 14, 2008
7:00 in
the GHS Media Center
In attendance: Melanie Rodenbough, Audrey Smith, Karen Rechtin, Patricia Aronson, Kemp Dalton, Eric Vestal, Susan Oliver, Ann Helton, Cynthia Leonard, Kate Cummings, Kim Kirkman, Teri Hammer, Valerie Stern, Alana Neal, Charli Kelly, Robin Timmons, Susan Gentry
Minutes of March 3 meeting were approved.
President’s Report
Melissa Mitchell reported that she has asked the Leadership Team to come up with items to spend the fundraising campaign donations on this year. One request is to refurbish and purchase additional microscopes for the science department as funds are not available through the school. This would cost around $3000. The math department has asked for sets of TI 83+ or TI 84 calculators for classrooms, which will cost about $6500. These need to be ordered through educational supply. There has been a request for a new PA system for gym (there is a parent that installs PA systems.) Discussion followed that we would prefer to use the money for academic pursuits, but depending on the final requests for money we may be able to fit in other non academic needs (PA system.) Melanie suggested that the PA system could be funded through athletic boosters, and that we should stick with academic expenditures.
Melissa met with Peter Byrd (historian for Grimsley) to talk about his plans for the front of Grimsley High School. He would like to refurbish the front lawn with period style lanterns, new grass, landscaping, etc. New Garden will donate planting time if we purchase plant materials from them. Plants could be purchased by groups, clubs, families, etc. and donated.
Underclass Awards are on May 19. The Junior Marshals have been announced. There will be expenses for printing programs and letters, postage for mailing letters to parents of award recipients, etc. and Laura Goodwin needs help getting it done. This is her last year, and someone needs to take over the coordination of the Underclass Awards. Whoever takes on this responsibility should work with her this year to learn.
Senior Awards are on May 27. Melissa
has sent a request for Saunders Award nominations.
Nominations are still needed for the William
Scholarship, Ruth Award and Josephine Boyd Bradley Scholarship. Deadline for nominations is May 9.
We received $400 from Harris Teeter. Fundraising $$ are still coming in.
Two representatives from Edward McKay bookstore were at the meeting to discuss how they can help Grimsley. Anyone can give all or part of their trade slip to Grimsley High School, either to the school as a whole, the media center or to individual teacher accounts. They could also be used for student incentives (for books or cds.) The store
staff will ask customers if they have a balance on their trade slip if they would like to donate to Grimsley instead of throwing away. Leftover book fair books can be brought in and trade for other books that might be more helpful to the school. This information will be put in the newsletter.
Audrey Smith was at the meeting representing the Darfur Council. They are having a concert to raise money for Darfur. Last year they raised $500 from the concert. They would like to raise more this year. They will raffle a meet and greet with the three bands that will be performing, and various gift certificates, for $3.00 per ticket. They are requesting that the PTSA sponsor the raffle as students can’t sponsor a raffle, and need a pass through for the money. It will be held April 26, from 6:30-10:00 in the Grimsley Auditorium. Tickets are $5.00.
Two student representatives from the Creative Action Service Club came to announce their fundraiser, “Kiss the Seniors Goodbye” to raise money for the Leukemia and Lymphoma Society. Anyone can purchase one of these letters for $1.00 for a senior. The letter is a note rolled up like a diploma, with a bag of 8 Hershey’s kisses that will be delivered to seniors on their last day of school. Forms are available in the main office, and will be available from CAS members in main hall and in other areas.
Melissa Tyler and Gail Wood requested the PTSA donate a $25 gift certificate to Friendly Center as a prize. A motion to do so was approved by board. The talent show will be held Friday night in the auditorium.
Principal’s Report
This is an extremely busy time of year. Staff development is being held to prepare kids for EOC’s and finals, to reduce kids that will fail, have retakes, etc. The AP and IB tests are very soon. The Prom went very well. The Safe and Sober Prom Pledge meeting was held after the prom, but was still good to teach and encourage good behavior. The administration is beginning to work on next year’s budget, and on spending the rest of his years money. They are beginning to prepare for next year and are looking at filling the open staff positions. Many student activities are going on and there is a pep rally on Friday for spring sports. He requested that everyone vote for the school bond issue. He feels it is important that there be a plan and schedule for the next 20 years to renovate the school and campus. As the principal, he cannot promote this, but can give facts about bond issue. However, the PTSA board can promote it, and the word should be spread regarding the importance to Grimsley on the passing of the bond issue. If passed, Grimsley is slated to receive track and gym renovations, and a new cafeteria, The Mr. Whirley contest will be May 30, with the senior dance held afterward at the Kress Building. The last day for seniors is June 4. Teacher Appreciation is the first week of May. May 8 is the Teacher Appreciation lunch. The Senior Tea is May 14. The Special Events Center was a good venue for the prom. Board members suggested that it should be held later in the year, next year. It was also discussed that there was too much of the wrong type of food. Suggest dessert instead for future years. The kids had a great time and were well behaved.
Treasurer’s Report
Teri Hammer reported that we raised $2300 from working the concession stand at the ACC tournament. Not many other changes from last month, and we have taken in at least $3000 since last month.
Patricia Aaronson mentioned that there is a good money making opportunity at the Grasshoppers games idea by running a beer cart. Alcohol sales would prevent students from being able to work at this activity. She also recognized Susan Gentry for all her hard work running the coliseum concession stand like a business. It is a good fundraising opportunity for any group that is interested. It is a fun job, and many people come back to work even though they don’t have students here
Committee Reports
Book Sale – Robin Timmons reported that the book sale will be held May 19 from 6-8pm, in conjunction with a short PTSA meeting.
Valerie Stern reported that the Power Girls Leadership program has started.
Beautification – Cynthia Leonard reported that the potholes in parking lot have been filled. A drain has been unclogged in an area near the gym that was holding water. There is a concern with the high speed traffic in the athletic parking lot. Kids use as a cut through and is very dangerous. It was suggested that maybe this should be blocked off so it could not be used any more.
Calendar – Susan Oliver asked everyone to request dates needed for the calendar.
Faculty Representative – Kemp Dalton confirmed awards dates. PTSA Scholarship application forms are available from Christy Squire. Linda Sullivan, the testing coordinator, is looking for proctors for EOC’s from May 27-June 10. Kemp is in charge of Convocation this year. It will be held Thursday, June 5, at 7:00pm. Graduation practice is on Wednesday. Jane Teague will be asked to come back and speak again this year. Kemp will discuss refreshments needs with Nancy Winborn, for punch and cake and would like the PTSA to provide the money for the refreshments. Junior parents are needed to help and serve. Guilford Garden will provide plants for temporary use. There will be an expense for decorating. This should be announced in the newsletter to increase parental awareness, and to encourage students to attend. This is last opportunity for a student event on campus for seniors. It is a great opportunity to take pictures in cap and gown on the campus with family and friends. The event lasts an hour or so. Nancy will provide a budget for the May meeting.
Hospitality – Nancy Winborn reported that the prom coat check went very well, that the kids were out in 10 minutes. There was lots of help.
There being no further business, the meeting was adjourned at 8:30.
Respectfully submitted,
Karen Rechtin
Grimsley High School PTSA Board Minutes
Minutes of Monday, March 3, 2008
7:00 in the GHS Media
Center
In attendance: Valerie Stern, Susan Oliver, Eric Vestal, Alana Neal, Kevin Fleming, Nancy Winborn, Kemp Dalton, Donna Kabadi, Kate Cummings, Patricia Aronson, Teri Hammer, Melissa Mitchell, Robin Timmons, Karen Rechtin
Minutes of February 4 meeting were approved.
President’s Report
Melissa Mitchell shared the thank you notes sent to Nancy Winborn for cookies, and from the school nurse to Teri Hammer for first aid kits. The PTSA received 72 Webkins from Toys and Company.
On February 25, some PTSA members attended the School Climate Task Force meeting. A copy of the report distributed at meeting is available for review. Common problems sited by many schools were discipline, communication, SRO roles, Principal’s ideas that can be implemented immediately without cost, inconsistent discipline policies, and that there is never a predictable day at a school. The School Board is seeking input from the community, and is seeking comments online.
PTSA nominations are needed for the board for next year. We need a President, as Melissa Mitchell cannot serve again. Friday, March 7, the PTA Council Awards are due. Someone is needed to write up submissions. Contact Melissa if you would like to make a nomination or to write submissions.
Miscellaneous announcements:
- We have collected almost $9000 in the donation campaign, and are waiting for matching funds. Patricia Aronson has gone to leadership for ideas on how to use the money.
- Recycling bins have been ordered and they should come in soon.
- The Goodwill Challenge begins March 3.
- Guidance still needs donations of basic school supplies.
Principal’s Report
Staff Update: Mr. Fleming reported that the new physics teacher has started teaching and that they are in the process of hiring another chemistry teacher. The current chemistry teachers are filling in until someone is hired, and will work with the new teacher.
Madame Tourret and Mr. Courts are sharing the IB/AP coordinator position.
Registration numbers for next year are being considered for staffing for next year. Four teachers are looking to transfer out, 39 looking to transfer in, 20 more were picked up at transfer fair. New hires are desired for the remainder of the open positions.
Grimsley has just finished a writing blitz, to prep sophomores for the writing test, which is being held tomorrow. The school is currently looking to hire someone to work part time, specifically for reading instruction for struggling students.
Security Update: Additional SRO’s have started working and are on campus earlier and later than Officer Ridgell. Engineers were on campus last week to survey the school for cameras. The first server will support 50 cameras, and we have funds for some of these. 150 cameras are needed to cover entire campus. Money will be requested in the budget for next year to purchase cameras.
The PTSA should consider supporting the upcoming bond issue. Grimsley would benefit from the passing of the bond issue with a cafeteria expansion and six new classrooms. The cafeteria serves 900 students in 80 minutes every day. Students currently eat in the hallway, grove, etc., as the cafeteria only seats 396 students. The existing cafeteria would be converted into new classrooms. New sports facilities including a new track, tennis courts, and football fields are included in the plans.
Treasurer’s Report
Teri Hammer reported a $699 increase in the balance as the defibrillators did not cost as much as anticipated. The Board voted to move these additional funds to the general budget and to allocate them to fundraising, as that is where the money originally came from.
Committee Reports
Grimsley CARES-Valerie Stern reported that the JBC Institute will bring in a leadership program for girls. It is a four session program for girls with leadership potential. Girls will be nominated for the program by teachers, counselors, each other, etc. The vision is for Grimsley to continue this program after the first four free sessions are complete. Grimsley will be on the cover of Power Girls magazine, published through the JBC Institute.
Project Graduation-Alana Neal reported that the first Project Graduation meeting is being held next Monday night.
Hospitality-Nancy Winborn reported the Hospitality Committee needs additional money to finish out the year. Teacher Appreciation week starts May 1.
Book Sale-Robin Timmons needs a person to work with her on the book sale, with the intent of taking over this responsibility next year. Melanie Rodenbough may be interested.
Fundraising-Patricia Aronson reported that it is Basketball Fever time and she needs volunteers to run a concession stand at the basketball tournaments. Sales type people are needed for several shifts. Uniform is black pants white shirt. Hats and aprons supplied. In previous years, this activity has raised up to $2400 for Grimsley.
Directory-Meredith Muse reported that directories are still available at $5.00 each.
Volunteers-Please submit volunteer hours to Christy for January and February.
Kate Cummings reported that Grimsley has the SACS (Southern Association of Colleges and Schools) visitation next week. She requested that the PTSA purchase lunch for the committee and 6 students on Tuesday, March11th , and for the committee on Tuesday, March 12th. She also needs 12-15 parent volunteers from 8:30-9:30am to speak with the committee. The findings of the committee will be presented to the faculty on Wednesday afternoon at 3:45, and PTSA members are invited to attend. A suggestion was made to take the requested funds out of the Principal’s Discretionary Fund. Nancy Winborn volunteered to coordinate the lunches. Grimsley is not in danger of failing the inspection. The committee will recommend areas where improvement is needed, and the school has 2 years to make changes and report actions on recommendations.
Budget requests for next year will be discussed at the next meeting.
There being no further business, the meeting was adjourned at 7:55.
Respectfully submitted,
Karen Rechtin
Secretary
Grimsley High School PTSA Board Minutes
Meeting Of Monday, February 4, 2008
7:00 in the GHS Media
Center
In attendance: Melissa Mitchell, Melanie Rodenbough, Patricia Aronson, Kevin Fleming, Karen Rechtin, Kemp Dalton, Ann Helton, Karen Eusebio Cynthia Leonard Nancy Winborn, Mildred Powell, Eric Vestal, Mark Bloomquist, Mike Dunn, Valerie Stern, Teri Hammer, Susan Oliver, Kim Kirkman, Bob Christina, Evelyn Walker.
Minutes of January 7, 2008 meeting were approved
President’s Report
Melissa Mitchell shared a thank you card sent by the EC students thanking the PTSA for the funds provided for the bus passes. A thank you for copying services was sent from Mrs. Bardsley.
A General PTSA Meeting was held on Thursday, January 31. The drum line performed, and was presented a plaque from xxxxx as a thank you for helping with their fundraiser.
There were approximately 60-70 parents in attendance at the Principal’s Forum held in conjunction with the PTSA meeting. There was good exchange between parents and Mr. Fleming until 9:00.
The next newsletter will have the final list of donors to the fundraising campaign. It is expected that the $10,000 goal will be met. Please submit ideas for ways to use this money. We need to have a few substantial projects to review as a board.
Everyone should start thinking about nominations for the Grimsley PTSA for next year. Also, the PTSA needs to make council nominations, please send ideas to Melissa.
Principal’s Report:
Mr. Fleming reported that next week we will be starting registration for next year. Grimsley is adding a couple of AP and IB courses, and is putting some focus on growing elective programs. Advisory has gotten off to a start this year, with a focus on Positive Behavorial Support and character education. A few teachers have attended the training. The decision now needs to go to the faculty to see if they are interested in implementing, as there must be 80% support in order to implement. Grimsley has been identified as a Bubble school, which means the probability is low that the school will make AYP next year. As there is some potential to make AYP, downtown administration has asked what Grimsley would need to do to make AYP. The Grimsley administrators have submitted ideas for tutoring to bring scores up.
Representatives of the senior class have met with Mr. Fleming to express interest in starting a Breakfast Club. Club members would work with 8th grade students at Kiser that need guidance when they come to Grimsley. He has asked them to recruit juniors and other underclassmen to help, as juniors (or younger) will be here longer. This group will need a club sponsor, and Mr. Miller suggested that Mr. Fleming be the sponsor. The PTSA will pay for food cost for this project.
The security camera project will get started soon. New technology (IP server, IP camera) will be used. We are working to determine where first 30-50 should be installed, with a final total of 120 cameras. Mr. Christina has started working on plan. Four cameras are needed for the main hall. The exterior of the campus has the first camera priority as it is hardest to supervise. The officers for the second SRO position have been selected. Many of them currently work the sporting events, so they already know some of the students. Teachers and administrators are participating in greater daily supervision. Mr. Fleming is tracking suspension data; 200 kids were suspended in first 12 weeks of school and in the last 6 weeks, there have only been 20 suspensions.
There are still staff vacancies, in physics vacancy and a half time chemistry. The physical education and math vacancies have been filled. We have had a successful winter sports season. The Winter Choral Event has been rescheduled. There was a request for a charter bus for the swim team to the finals. This weekend, Mr. Fleming picked up a bunch of stuff from the UNCG warehouse including furniture and lockers.
Treasurer’s Report: Teri Hammer made a format change to the budget sheet to make it easier to read. We have received donations of $8575 to date for the fundraiser. Continue to encourage donations to meet goal. Membership has done great job of recruiting, and have brought in more income than projected. Disbursements are in line with where we should be to date.
Committee Reports:
Newsletter - The deadline for the next newsletter is February 10. Send information to Elizabeth Stevens.
Volunteers - Christy Hobson needs everyone to send volunteer hours for November, December and January. Include time spent at board meetings, committee meetings, general meetings, and for any volunteer work.
Calendar - Communicate calendar updates to Karen Eusebio or Susan Oliver
Grimsley CARES - Valerie Stern reported that there was a good meeting at Hampton Homes last weekend, and they are waiting for a meeting with administration. Grimsley and Hampton Homes are looking for parents to sit on each other’s boards. There are discussions with the minister of Daystar Ministry to partner with Grimsley. Daystar Ministry is very youth oriented.
Booster Club - Mike Dunn reported on a successful campus clean up. Coaches asked athletes to attend, and there was a good turnout with about 25% of student athletes. Lots of cleanup accomplished.
Leadership - Mildred Powell reported that she will speak with Cathy Daniels Lee for dates for Josephine Boyd Bradley visit. Further information will be distributed via email.
Hospitality - Nancy Winborn reported that cookie baking will take place at 2:00, Wednesday, February 13th at Starmount Presbyterian Church. Volunteers are needed to bake 2400-2600 cookies. Coat check volunteers are needed for TWIRP for two shifts on February 16.
Beautification – Cynthia Leonard - clean up went well, lots accomplished
Orchestra Rep - Karen Eusebio reminded us of the joint orchestra and chorus concert scheduled for February 21st. Carrabas is catering a dinner . Tickets are for sale by orchestra members, and in the grove. 22 students were selected for all region all state orchestra. This is the largest representation of any school.
Reflections - Ann Helton reported that several Grimsley entries went to the county competition, and that we won four 4 awards at the county level
Faculty Rep - Kemp Dalton had no report, but commented on what he heard about the discussions at the Principal’s Forum. He reported that those in attendance said that it was an uncomfortable meeting, as there was too much personal agenda discussed. It was suggested that other staff members are available at these meetings in the future to assist in answering questions.
Membership – Evelyn Walker reported that there have been no new memberships since the last meeting and that there will be one more push in the next newsletter. A note was made that student winners of the PTSA scholarship must be PTSA members.
Media Center Rep – Kate Cummings reported that the SACS committee will meet with the leadership committee tomorrow. The report submitted to SACS last week. SACS committee members will visit Grimsley March 11 – 12. Parent volunteers are needed to talk to the committee.
Concession Stand Volunteers - Patricia Aronson needs volunteers to work the concession stand at the Women’s ACC and NCAA tournaments at the coliseum. This is a big fundraiser for Grimsley, and we have made up to $2400 in the past.
There being no further business, the meeting was adjourned at 8:10.
Respectfully submitted,
Karen Rechtin
Grimsley
High School PTSA Board Minutes
Meeting
of Monday, January 7, 200
7:00pm
in the GHS Media Center
In attendance: Melissa Mitchell, Valeria Stern, Patricia Aronson, Carol Vance, Sam Hyman, Susan Feldman, Charlie Kelly, Kim Kirkman, Melanie Rodenbough, Kate Cummings, Mike Dunn, Karen Eusebio, Kevin Fleming, Lily Proctor, Robin Timmons, Karen Rechtin
Minutes of the December 3, 2007 meeting were approved
President’s Report – Melissa Mitchell reported that Grimsley student Lily Proctor is back to present information on the recycling containers that ACE wants to purchase for the campus. They are $69 each, and will hold up much better than those currently on campus. They will order six cans to be used in the grove and in front of the main building for $414. The cans will be lined with school supplied trash bags. Special education class may be interested in helping with this recycling project. Lily will look into having a partner school in China.
The next PTSA General Meeting will be held January 31, in conjunction with the Principal’s Forum. The manager of the Guilford County Parks will make a commendation to the drum line at this meeting. Committees are welcome to have tables in the hall if desired. There will be a meeting at Kernodle Middle School on January 10, to discuss how race, ethnicity and culture are impacting our schools. Grimsley is building a relationship with Daystar Ministry (in church across Westover from Grimsley) for an after school program and other programs for students.
Treasurer’s Report - Melissa reported for Teri Hammer. Donations to date are $8130, and the deadline for donations has been extended to the end of January to provide additional time to make the $10,000 goal. We will look for recommendations for the use of the donations, and ideas can be brought to the PTSA in February and March for decision and approval.
Principal’s Report – Mr. Fleming reported that new part time SRO has been hired to be on campus between 11 and 4, 5 days a week. There have been additional officers on campus in the morning before school, at lunch and at dismissal. There is a group of officers that will rotate being on campus, starting this week or early next week. Sam Hyman recommended the reinstatement of picking up trash as punishment, and the pros and cons of this were discussed by the group. Mr. Fleming passed on a thank you for faculty brunch provided by the PTSA before winter break. We are closer to the installation of cameras this school year. A large amount of the funds needed are available. The project will be put to bid, and paid from the central office budget.
There has been another incident at school, and the students involved will be suspended. The incident was a carry over from a neighborhood problem. AYP must be re-established every three years, and this is the year for Grimsley. There are a few algebra and English students that may not pass EOC courses, and because of this Grimsley may not make AYP this year.
Committee Reports
Student Rep - Sam Hyman reported that they are continuing to plan the Win a Date with a Senior fundraiser, proceeds to be used to purchase supplies for EC department. There are currently two more days to purchase tickets, hope to reach goal. The Special Events Center at the Coliseum is booked for April 12 for the prom. The Kress Building (previously booked for the prom this year) is not large enough for a junior/senior prom. The Student Council is looking for ways to use the Kress Building for another event, as there is non-refundable deposit on the Kress building of $1800. Board members will work to get the deposit refunded if the school decides not to use the building for another event. Students are working with Mr. Fleming to get a new honor code approved before exams this year. The code will state infractions and punishments. Students are working on a welcome back video (for new year). It will be a call to action to and for students.
Faculty Rep – Kemp Dalton passed on a thank you for copying from Mrs. Bardsley. Face to Face will be held February 4. Kemp has offered to take over convocation responsibilities, and needs a committee of underclass parents to work with him. Convocation is held before graduation on the Grimsley campus.
Valerie Stern- presented information on the Grimsley CARES program. They are getting many positive responses and feedback, many community members are expressing interest in participating. The black community is looking for leadership, and there must be buy in from this community for the success of program in their community. This program will positively affect all students at Grimsley.
Newsletter - Deadline is February 10.
There being no further business, the meeting was adjourned at 8:25.
Respectfully submitted,
Karen Rechtin
Secretary
Grimsley High School PTSA Board Minutes
Meeting of Monday, December 3, 2007
7:00pm in the GHS Media Center
In attendance: Teri Hammer, Kemp Dalton, Donna Kabadi, Evelyn Walker, Mary Smothers, Will Curtis, Alana Neal, Melanie Rodenbough, Sam Hyman, Susan Feldman, Debbie Jerry-Hawkins, Sandra Howell, Patricia Aronson, Nancy Winborn, Valerie Stern, Karen Foster, Meredith Muse, Melissa Mitchell, Elizabeth Stevens, Karen Rechtin, Kevin Fleming
Minutes of November 5 meeting were approved
Presidents Report
Melissa Mitchell reported that the second defibrillator (AED) was delivered Tuesday and is currently in the office. Alana will coordinate training times. The final invoice has been received.
101 donations have been received totaling over $7500 in donations. Donors will be listed in the next newsletter. We will continue to solicit donations to reach $10,000 goal. A list of donors that made donations with their PTA membership is needed from the membership committee, so that they are also recognized for their donations. Teri Hammer will need a list of these donations in order to move these funds from membership to donations. Everyone should investigate matching gifts from businesses to increase donations.
There will be two more GCS Task Force Meetings. Everyone should try to attend if possible. One will be at the Senior Center in High Point, and one at Dudley High School. Findings will be presented after all meetings have been conducted. Anyone can go online to GCS website to get questions and submit answers for addition to the findings.
Principal’s Report- Mr. Fleming reported that Mrs. Barnhart, senior class advisor, has questioned the need for convocation. She feels it has gotten to be too large a task to organize, and is asking for PTSA help with planning and organization. Many in attendance felt strongly that this is an event that needs to continue, and that the PTSA should do whatever is needed to continue the event. Kemp Dalton will talk with her to see what kind of help she needs. Student involvement executing the event will be considered.
Safety and security–existing lighting is being repaired and additional lighting is being installed. It is estimated that it will cost about $250,000 to install cameras throughout the campus. Phased pricing estimates will be received soon. Funds have been found for additional personnel here, and a decision needs to be made as to what position will be most valuable to increasing security. The SIMMS report shows over 100 suspensions in September and October. The number of student suspensions has decreased since September. He has not received any negative feedback yet from administration regarding the number of suspensions. A program is available for suspended students at a Baptist Church, to keep them occupied and to get them help. Mr. Fleming is holding re-entry conferences with all students returning to school after a suspension. There have been good results to date with this process. A report of all suspended students is being sent to all staff daily for their awareness.
Grimsley is applying for The Positive Behavioral Support Program. At the end of first quarter, the overall GPA at Grimsley was 3.1. This looks good except for the number of course failures; the freshman class had 480 failures, 300 sophomore course failures, 250 junior course failures, 175 senior course failures. Individual meetings will be held with each of these students by counselors, coaches, etc. to get these students back on track.
Extracurricular activities; The musical Sussical, was lots of fun. The fall sports teams had good seasons. Several student groups have expressed interest in helping with fundraisers. Canned food drives are being organized now.
A Media Center specialist has been hired, and will start at semester break. There is still a math vacancy and there will be a physics vacancy in the second semester (Mr. Griffin leaving). There has been mention of year around school, 45 days on/15 days off. It is thought to stop the ‘summer slide’ in student’s retention of knowledge.
Committee Reports
Directory-Meredith Muse reported that the student directories are ready. They are $5.00 each, and are available in the main office. The committee will set up a table at school events to sell.
Hospitality-Nancy Winborn reported the Holiday Brunch for staff will be held on December 20. There are still a few pounds of Whirlee Brand Starbucks Coffee that need to be sold.
Leadership – Two teachers attended a Positive Behavioral Support seminar (Grimsley has applied for this program.) Staff will be asked to vote on implementing this program at Grimsley. An 80% faculty buy in is required before this program can be put into place. The program teaches staff how to treat and communicate with students, and rewards good student behavior. Also discussed were Grimsley/Page dress and behavior. The student council has been asked to make more appropriate theme days, etc.
Student Rep-Sam Hyman reported that they are trying to organize an inner-club council that will include heads of all clubs. The purpose is to organize and coordinate the service efforts of all clubs. The Holiday Service Project for Hunter Elementary is still short of their 450 stuffed animal goal. The deadline for stuffed animal donations is December 18, animals will be delivered on December 19. The fundraiser Win a Date with a Senior Guy, is being planned. Proceeds will be used to purchase supplies for the EC department. Raffle tickets will be sold for $1.00 each. As students cannot hold a raffle, Sam asked if the PTSA would sponsor it, handle the funds and then make a donation of the proceeds. Raffle winners will be announced at the final basketball game. The PTSA board approved to sponsor the Win a Date with a Senior Guy fundraiser.
Membership-Evelyn Walker reported they are still getting a few memberships. An additional $100 has been collected since last report.
Faculty Rep-Kemp Dalton read a request from Mrs. Bollick (counselor) that needs donations of binders, pencil pouches, note cards, pencils, etc. for students that need supplies. The school did not get any donations from Fill the Bus this year as we have in the past, so we are short supplies. These donations are tax deductible and cash donations are accepted. Mrs. Adams sent thanks to everyone for their good kids and for good supporters/parents, etc. Copy volunteers should to call teachers for their code. There are donations of large items that have been made to Grimsley that need to be picked up. To get this done, a truck and manpower are needed.
Newsletter-Elizabeth Stevens reported that the deadline is now for the January/February issue.
Reflections-Entries are due December 12 and should be turned in to Mrs. Lawson.
Grimsley student, Lily Proctor, made a presentation about ACE (Act to Conserve Environment.) This group of students would like to take steps to make Grimsley an International Environment school. One of the initiatives is to get students recycling all drink bottles and cans. To accomplish this, the campus needs larger and stronger recycling bins, to stand up better in the wind and don’t need to be emptied as often. ACE is asking for a monetary donation from the PTSA to help purchase the bins. The club feels that they need up to 12 bins around campus, and want to start the program with 6. The board approved a motion to purchase three $75 to $125 recycling cans for ACE. Fox 8 will interview ACE to see how Grimsley is working qualify to be an International Environment School.
There being no further business, the meeting was adjourned at 8:55
Respectfully submitted,
Karen Rechtin
Secretary
Grimsley High School PTSA Board Minutes
Meeting of Monday, November 5, 2007
7:00pm in the GHS Media
Center
In attendance: Valerie Stern, Niki Bloomquist, Carol Vance, Nancy Winborn, Eric Vestal, Evelyn Walker, Rhonda Terrell, Charli Kelly, Anita Hyman, Ann Helton, Sandra Howell, Cynthia Leonard, Kate Cummings, Leslie Webb, Teri Hammer, Melissa Mitchell, Susan Gentry, Robin Timmins, Wendy Oakes, Kevin Fleming, Patricia Gutzwilk, Kim Kirkman, Patricia Aronson, Mike
Minutes of October 1 meeting were approved
President’s Report
The Fundraiser/Campaign letter went out this month. Only received 30 returned/unopened out of 1700 sent. Several donations have already been received.
The board is talking over meeting ideas for rest of year to get in the required number of general meetings. Mr. Fleming wants to have a Principals Forum quarterly, it may be combined with the general PTSA meeting. Next general meeting is November 7. Ideas are being discussed to market the donations campaign throughout year to continue the income stream.
The membership committee has done great job, we have a good increase in membership.
Treasurer’s Report
A budget report was distributed. PTSA dues have brought in more than expected at this point of the year. The donation campaign is off to a good start as we have received $3600 in donations from 50 or so donors. Donor’s names will be on the website and in the newsletter soon. Goal is to raise $10000 or more with donations campaign. The Tailgate before the Grimsley/Page football game was a good success. It made $135 and covered all expenses. We ordered and should have two defibrillators on campus. Per Coach Newman, there is only one in the gym. It goes on the Gator during home games. The second will be available in the next couple of weeks. We have not yet been billed, but want to pay for them. Having hard time getting billing or information from person ordered from.
Principal’s Report
Mr. Fleming reported that there are still two faculty vacancies, a media center specialist and a math teacher. Currently two teachers are filling in for the math teacher and will help through end of semester if needed.
There was a faculty meeting today. The faculty was asked to do a Needs Assessment at the beginning of year which he has received and analyzed and will use in future analysis and planning. The senior project write up will be reviewed to plan for the next couple of years, this is a good opportunity for community partnership. Wednesday is the first Principal’s Forum. There is no planned agenda. It will be a loose format where parents can ask anything they want, make recommendations for improvement, e